GDPR Compliance Statement

Last Updated: 2025/01/03

Our Commitment to Data Protection

PoloDomains is committed to protecting the personal data of our European Union (EU) and European Economic Area (EEA) visitors and customers in compliance with the General Data Protection Regulation (GDPR).

Your Rights Under GDPR

Under GDPR, you have the following rights:

1. Right to Access

You have the right to request a copy of your personal data that we hold. We will provide this information within 30 days of your request.

2. Right to Rectification

You can request corrections to your personal data if it is inaccurate or incomplete.

3. Right to Erasure

Also known as 'the right to be forgotten,' you can request the deletion of your personal data under certain circumstances.

4. Right to Restrict Processing

You can request that we limit the way we use your personal data.

5. Right to Data Portability

You can request your data in a structured, commonly used, and machine-readable format and have it transmitted to another controller.

6. Right to Object

You can object to the processing of your personal data for marketing purposes or based on legitimate interests.

7. Rights Related to Automated Decision Making

You have the right not to be subject to decisions based solely on automated processing that significantly affect you.

How We Process Your Data

Legal Basis for Processing

We process personal data only when we have a legal basis to do so, including:
- Your explicit consent
- Contractual necessity
- Legal obligations
- Legitimate interests
- Vital interests
- Public interest

Data We Collect

We collect and process personal data in compliance with our privacy policy:

Purpose of Processing

We use your personal data in compliance with our privacy policy:

International Data Transfers

When we transfer personal data outside the EU/EEA, we ensure appropriate safeguards are in place through:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions
- Other legal transfer mechanisms as appropriate

Data Protection Officer (DPO)

Our Data Protection Officer can be contacted through our contact us page:

How to Exercise Your Rights

To exercise any of your GDPR rights, please contact us through our contact us page:

We will respond to your request within 30 days. We may need to verify your identity before processing your request.

Data Breach Notification

In the event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will:
1. Notify the relevant supervisory authority within 72 hours
2. Inform affected individuals without undue delay
3. Document the facts relating to the breach, its effects, and remedial action taken

Technical and Organizational Measures

We implement appropriate technical and organizational measures to ensure data security, including:
- Encryption of personal data
- Regular testing of security measures
- Staff training on data protection
- Access controls and authentication
- Regular security assessments

Cookies and Tracking

For detailed information about how we use cookies and similar technologies, please see our Cookie Policy.

Updates to This Statement

We may update this GDPR compliance statement periodically. Changes will be posted on this page with an updated revision date.

Supervisory Authority

You have the right to lodge a complaint with your local data protection authority if you believe we have not handled your data in accordance with GDPR requirements.

Contact Us

For any GDPR-related queries or to exercise your rights, please contact us through our contact us page